. Change Notices Process

Setting Up Change Notices

  1. Access Change Notices under HR Board Control
  2. Two main components:
    • Note Type Code: Defines the type of action/change
    • Note Recipient Code: Specifies who receives the notification

Creating Note Types

  1. Common Note Types: Examples below
    • FTE Changes
    • Maternity Leave
    • Rehire
    • Position Changes
  2. Required Fields:  
    • Note Type Code
    • Description
    • Status (Active/Inactive)

Creating Recipients

  1. Available Recipients: Examples below 
    • HR Team
    • Payroll Team
    • Combined HR and Payroll
    • IT Team (for email/system access changes)
  2. Can create custom recipient groups based on employee categories:
    • Teachers Payroll
    • Non-Teaching Permanent Staff
    • Specific Department Groups

Adding Employee Notes

  1. Navigate to: Staffing → Staff Management → Employee Information → Employee Notes
  2. Process:
    • Click Edit
    • Select Add New
    • Choose Recipient
    • Select Position
    • Set Effective Date
    • Choose Note Type
    • Add detailed description

Running Reports:



  1. Employee Notes Report:
    • Shows unprocessed notes
    • One-time viewing (processed notes move to history)
    • Available in PDF and Excel formats
    • Can filter by employee group and recipient
  2. Notes History Report:
    • Shows all historical notes
    • Can filter by:
      • Date range
      • Process status (processed/unprocessed)
      • Employee ID
      • Employee group