How to Create an Advance Special Pay
GOAL: To provide a wholistic overview of how to configure and setup an ADVANCE Special Pay run in the scenario that payments needs to be processed in advance for any extraordinary situations.
PAYROLL > GROUP DATA > PAY PERIOD CALENDAR > EMP_GROUP > VIEW > PAY PERIODS
**Note the current PP Cheque Date and next pay period**
This will assist in ensuring the Advance Pay Cheque Date and Naming Convention lines up.
PAYROLL > GROUP DATA > EMP_GROUP > VIEW > SPECIAL PAY RUN Tab
**Choose Edit > NEW to Create a new ADVANCE Special Pay Run**
Configure New Special Pay
**Choose Pay Number, Pay Date, Run Type = ADVANCE & Run Class = Individual/Group**
Save > Successful Notification
**Visual confirmation the configuration has been captured**
[SUB-STEP] Ensure Import Profile Maintenance configured
SYSTEM > SETTINGS > IMPORT PROFILE MAINTENANCE
**Exception Timesheet Import Profile is configured**
PAYROLL > PAY INPUTS > TIMESHEET > EXCEPTION TIMESHEET IMPORT
**Choose the Exception Timesheet Import File, Profile Code, Batch Name & Submit Mode = Trial > Update**
REPORTS > PROCESS REPORTS
**Verify Timesheet Review File in Trial**
REPORTS > PROCESS REPORTS
**Verify Timesheet Review File in Trial**
PAYROLL > PAY INPUTS > TIMESHET > BATCH POST AND REVERSE
**Configure Task Indicator = P > Save > Submit to process the Exception TS Batch**
Report Submitted Notification
**Visual confirmation the process is submitted for processing**
REPORTS > PROCESS REPORTS > TIMESHET POST REPORT
**Timesheet Post Report reflects our expectations**
PAYROLL > PAY PROCESS > SCHEDULE GROUPS > PAY RUN
**Schedule Group and Submit Pay Run**
Note: The Pay Number = 20260101 for Advance Pay
REPORTS > PROCESS REPORTS > PAY REGISTER
**Verify Advance Special Pay Register**