Best Practice when Configuring New Absence Groups
GOAL: To provide a wholistic overview of the best practice and order of operations when implementing a newly created Absence Groups.
SETUP CONFIGURATION
BOARD CONTROL > GENERAL TABLES > MISCELLANEOUS CODES MAINTENANCE > AG
**Create New Absence Group + Ensure it is A (ACTIVE)**
BOARD CONTROL > ABSENCE > ABSENCE ACCOUNT
**All desired Absence Accounts exist that will be applied to new Group**
NOTE: Above we can see the order in which certain Absence Account Codes feed into others when there is Excess.
For Example: 10D has Posting Parameters from 120D, therefore 120D should be configured beforehand.
Example 2: Since Excess 10D roll into ROLO, therefore ROLO should be defined before 10D.
BEST PRACTICE PROCESS OVERVIEW
BOARD CONTROL > ABSENCE > ABSENCE GROUP > Add New ABSN_GROUP + ACCOUNT Code right away
**Error: Absence Account (120D & ROLO) does not exist within the Absence Group (NHA)**
KEY CONCEPT: Ensure the first Absence Group + Account combination Created is the Rollover (ROLO) Group Account Code, and then configured for Account on Lack of Credits Roll (120D)- so that all subsequent Absence Groups (Example: 10D) will not error if they have Excess Credits Roll to Account.
BOARD CONTROL > ABSENCE > ABSENCE GROUP > New ABSN_GROUP + ROLLOVER
**Save > This will create Excess Credit Rollover successfully**
BOARD CONTROL > ABSENCE > ABSENCE GROUP > New ABSN_GROUP + Lack of Credit Account
**Save > This will create On Lack of Credits Roll from Account successfully**
KEY CONCEPT: Now that you have successfully defined the Absence Group for when ‘On Lack of Credits Rolled from” and where “Excess Credits Roll to Account” you can now define the desired Absence Group + Account combination.
BOARD CONTROL > ABSENCE > ABSENCE GROUP > New ABSN_GROUP + Desired ACCOUNT Code
**The desired 10D Account can now be created as ALL of the Accounts within the ‘Posting Parameters’ section are now defined**